Request for information - Ref No: FOI231176
Request
Thank you for your email of 25 August 2023 (FOI-23-1176), narrowing the scope of your original request for information of 24 July 2023 (FOI-23-1168).
Your request has been responded to in accordance with the Freedom of Information Act (FOIA) 2000. A extract of your original request and your refined request is set out below:
Original FOI request of 24 July 2023 (FOI-23-1168)
Please may you provide me, in Microsoft Excel or an equivalent electronic format, with a list of invoices that were not paid within 30 days for the last 6 financial years (2017/18 to 2022/23 inclusive) which would feed into the Regulation 113 Notice you are required to publish each year as part of your obligations under The Public Contracts Regulations 2015, with the following information for each invoice (where available):
- The name of the Supplier
- Supplier email address
- Supplier company registration number
- Supplier postal address
- Supplier telephone number
- Supplier website
- The date of the invoice
- The invoice reference
- The gross value of the Invoice
- The date the invoice should have been paid by
- The actual payment date of the invoice
- The total amount of interest liability due to late payment of the invoice
- The total amount of interest paid to the supplier due to late payment of the invoice.
Refined FOI request of 25 August 2023 (FOI-23-1176)
- The name of the Supplier
- The date of the invoice
- The invoice reference
- The gross value of the Invoice
- The actual payment date of the invoice
Please refine my request to the above data points in order to bring it within the cost/time limit.
Our response
I confirm that Ordnance Survey does hold the information you have requested.
I am pleased to provide you with the attached Excel spreadsheet with regard to your request.
The information provided shows invoices that have not been paid within 30 days of the invoice date; however, it does not distinguish between invoices that are late, as not all suppliers work within a 30-day payment window, and it does not distinguish between invoices that are disputed or not disputed. Therefore, the information provided contains invoices where payment exceeds 30 days for a valid reason.
Internal review
Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:
Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS
Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:
- Failed to respond to your request within the time limits (normally 20 working days)
- Failed to tell you whether or not we hold the information
- Failed to provide the information you have requested
- Failed to explain the reasons for refusing a request
- Failed to correctly apply an exemption or exception
The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.
The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.
Appeal to Information Commissioner’s Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office.
Further information can be found on the ICO website.