Request for information - Ref No: FOI241215
Request
Your request was received by our Customer Service Centre on 22 January 2024 and forwarded to the FOI team on 23 January 2024.
We have handled your request under the Freedom of Information Act (FOIA) 2000.
A copy of your request is set out in the extract below:
“I am writing to submit a Freedom of Information (FOI) request regarding information related to the organisation’s gas and electricity contracts, as well as details on the energy management system.
Please acknowledge this request within the legally required timeframe.
**Gas and Electricity Contracts: **
- Energy Provider
- Annual Spend for each provider for the past 3 financial years.
- Contract Duration (Including any extensions)
- Contract start date
- Contract Expiry Date
- Contract Review Dates
- Contact details of the person responsible, including job title
- Total Consumption of Gas, please provide me with the latest figure in cubic metres.
- Total Consumption of Electricity (NHH), please provide me with latest figure in kWh for the past 3 financial years.
- Total Consumption of Electricity (HH), please provide me with latest figure in kWh for the past 3 financial years.
- Contact details of the person responsible, including job title at the very least
Energy Management System Contract(s) - Contract(s) relating to the organisation’s energy management system. An energy management system (EMS) is a system of computer-aided tools used by operators of electric utility grids to monitor, control, and optimise the performance of the generation or transmission system.
Energy Management System Provider
- Annual Spend
- Contract Duration (Including any extensions)
- Contract Expiry Date
- Contract start date
- Contract Review Date
- Contract Description – A description of the services provided.
- Brand of the software
- Total number of meter points for electricity:
- Non-Half Hourly (NHH) meter points
- Half Hourly (HH) meter points
- Total number of Gas meter points
- Total number of meter points for specialist gases and liquids
- Contact details of the person responsible, including job title
I would appreciate an acknowledgment of this request within the legally required timeframe.”
Our response
I confirm that Ordnance Survey does hold some of the information you have requested. Where the information is not held or exempt from disclosure this is stated.
Taking each request in turn, I confirm the following:
Gas and Electricity Contracts
1. Energy Provider
Electricity – EDF Energy
Gas – Total Energies
2. Annual Spend for each provider for the past 3 financial years
|
2022-23 |
2021-22 |
2020-21 |
|
|
EDF Energy |
£625,627.33 |
£536171.93 |
£497811.16 |
|
Total Energies |
£31,195.51 |
£14082.06 |
£15986.98 |
3. Contract Duration (Including any extensions)
A rolling yearly contract.
OS are currently accessing gas and electricity through the same Crown Commercial Services (CCS) Framework Contract RM6251 – Supply of Energy 2 Framework.
Details can be found on the website here: Supply of Energy 2 - CCS (crowncommercial.gov.uk)
The contract dates below relate to the framework for both gas and electricity
4. Contract start date
21/02/2023 (RM6251 Framework Start Date)
5. Contract Expiry Date
20/02/2027 (RM6251 Framework End Date)
6. Contract Review Dates
21 February 2026
7. Contact details of the person responsible, including job title
Caroline Eadie (Procurement and Contract Manager)
The information relating to the direct email address, is held by OS but is exempt from disclosure under section 40(2) (personal information) of the FOIA, as the information constitutes personal data.
Section 40(2) (Personal Information)
Section 40(2) provides that personal data is exempt information if one of the conditions set out in section 40(3) is satisfied. In our view, disclosure of this information would breach the data protection principles contained in the General Data Protection Regulations and Data Protection Act 2018
In reaching this decision, we have particularly considered:
- the reasonable expectations of the employees: given their positions, OS considered that none of the individuals would have a reasonable expectation that their personal data would be disclosed;
- the consequences of disclosure; and
- any legitimate public interest in disclosure.
Section 40(2) is an absolute exemption and therefore not subject to the public interest test.
Section 16 (Advice and Assistance)
Under section 16 of the FOIA (Advice and Assistance): You can contact Procurement using the ‘Contact us’ form on the Procurement pages of the OS website here: General procurement and tender opportunities (ordnancesurvey.co.uk)
8. Total Consumption of Gas, please provide me with the latest figure in cubic metres.
You have not provided details as to the period of time that you require this information for, however, under section 16 (Advice and Assistance) we can provide the gas consumption for the last financial year:
2022-23 – 588,855 m3
If you require gas consumption for a different period of time, please can you confirm the exact time period.
9. Total Consumption of Electricity (NHH), please provide me with latest figure in kWh for the past 3 financial years.
Not applicable – information not held.
10. Total Consumption of Electricity (HH), please provide me with latest figure in kWh for the past 3 financial years.
|
Year |
Total consumption |
|
2022-23 |
3,374,100 kWh |
|
2021-22 |
3,872,000 kWh |
|
2020-21 |
3,904,100 kWh |
11. Contact details of the person responsible, including job title at the very least
Mark Bricknell (Facilities Lead) in relation to operations.
Ella Cowen (Sustainability, Property and Facilities Lead) in relation to reductions in consumption from a sustainability perspective.
The information relating to the direct email address, is held by OS but is exempt from disclosure under section 40(2) (personal information) of the FOIA, as the information constitutes personal data, as detailed in our response above.
Under section 16 of the FOIA (Advice and Assistance): You can contact OS using the ‘Contact us’ form on our website Contact us | General enquiries | OS (ordnancesurvey.co.uk)
Energy Management System Contract(s)
1. Energy Management System Provider
ABEC
2. Annual Spend
£11,500
3. Contract Duration (Including any extensions)
1 year contract and then reviewed.
4. Contract Expiry Date
13 April 2024.
5. Contract start date
13 April 2023.
6. Contract Review Date
Annually.
7. Contract Description – A description of the services provided.
Annual contract for monthly visits for service maintenance and upgrade to Building Management System.
8. Brand of the software
Trend 963.
9. Total number of meter points for electricity:
9a Non-Half Hourly (NHH) meter points
0
9b Half Hourly (HH) meter points
46
10 Total number of Gas meter points
1
11 Total number of meter points for specialist gases and liquids
1 – rainwater harvester
12 Contact details of the person responsible, including job title
Neil Broughton-Mabbitt – CBRE contract manager.
The information relating to the direct email address, is held by OS but is exempt from disclosure under section 40(2) (personal information) of the FOIA, as the information constitutes personal data, as detailed in our response above, which also details how to contact us.
Internal review
Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:
Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS
Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:
- Failed to respond to your request within the time limits (normally 20 working days)
- Failed to tell you whether or not we hold the information
- Failed to provide the information you have requested
- Failed to explain the reasons for refusing a request
- Failed to correctly apply an exemption or exception
The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.
The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.
Appeal to Information Commissioner’s Office (ICO)
If you are still dissatisfied after our internal review, you can complain to the Information Commissioner’s Office (ICO). You should make complaints to the ICO within six weeks of receiving the outcome of an internal review. The easiest way to lodge a complaint is through the ICO website.