Request for information - Ref No: FOI211016
Request
Thank you for your email of 18 June 2021, requesting information from Ordnance Survey in accordance with the Freedom of Information Act (FOIA) 2000, as set out in the extract below:
“Please could you confirm if you can provide the following information Free of Charge or if a fee will be applicable – If a fee is applicable please confirm the price (before providing any information)?
I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.
Confidential Waste The details we require are:
- Has confidential waste being procured via tender or framework or another means?
- If a framework, could you confirm the name of the framework please?
- Actual contract values of each framework/contract (& any sub lots)
- Start date & duration of contract
- Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
- Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
- Who is the procurement officer responsible for this contract and could you provide their email address and phone number please? Who is the senior officer (outside of procurement) responsible for this contract and could you provide their email address and phone number please?
- Who is the current supplier?
- If your current supplier is a Facilities Management/Waste/Cleaning Company, which sub-contractor services your organisation?”
Our response
I confirm that Ordnance Survey does hold the information you have requested, taking each question in turn I can confirm the following:
1. Has confidential waste being procured via tender or framework or another means?
It is procured as part of our Total FM provision contract.
2. If a framework, could you confirm the name of the framework please?
CCS Facilities Management Marketplace.
3. Actual contract values of each framework/contract (& any sub lots)
Circa £1200 per annum for confidential waste.
4. Start date & duration of contract
Duration: 3 years
Start date: 2nd June 2021
End date: 1st June 2024
5. Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
There is an extension clause, the duration is 2 years until 1st June 2026.
6. Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
Information is not held, no decision has been made.
7. Who is the procurement officer responsible for this contract and could you provide their email address and phone number please? Who is the senior officer (outside of procurement) responsible for this contract and could you provide their email address and phone number please?
The procurement officer is XXXXX.
The senior officer outside of procurement is XXXXX
You can find out information in relation to our procurement process on our website in our procurement pages, there is a ‘contact us’ form.
8. Who is the current supplier?
CBRE.
9. If your current supplier is a Facilities Management/Waste/Cleaning Company, which sub-contractor services your organisation?
Re-Store.
Internal review
Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:
Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS
Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:
- Failed to respond to your request within the time limits (normally 20 working days)
- Failed to tell you whether or not we hold the information
- Failed to provide the information you have requested
- Failed to explain the reasons for refusing a request
- Failed to correctly apply an exemption or exception
The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.
The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.
Appeal to Information Commissioner’s Office (ICO)
If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal, within three months of receiving our response, with the Information Commissioner’s Office.
Further information can be found on the ICO website (ico.org.uk) under ‘Report a concern’ or you may wish to call the ICO helpline on 0303 123 1113.